We are a growing business looking for an experienced Office Manager / Bookkeeper to take ownership of our finance and office operations. This is a key role within a small team, supporting the Managing Director and helping ensure the business runs efficiently and compliantly.
The Role
You will be responsible for the day-to-day bookkeeping and office administration, ensuring financial records, compliance and internal systems are kept accurate and up to date.
Key Responsibilities
* Create and send customer invoices using Xero and WorkflowMax
* Maintain sales and purchase ledgers
* Reconcile bank statements and company accounts
* Prepare and submit VAT and CIS returns to our external accountants
* Manage payment runs, supplier invoices and expenses
* Liaise with external accountants and provide financial information
* Track project costs and support job costing
* Deal with tenants and address day-to-day queries or issues
* Order office supplies, project materials and maintain stock levels
* Ensure all staff licences, training and certifications are kept up to date
* Maintain strong working relationships with clients, suppliers and subcontractors
* Develop and maintain efficient administrative systems, document management and compliance records
* Support the Managing Director with general office and administrative tasks
About You
You will be organised, detail-focused and confident handling both bookkeeping and office systems in a small business environment.
You should have:
* Experience in bookkeeping or finance administration
* Strong working knowledge of Xero
* Experience with invoicing, bank reconciliation and VAT
* Proficiency in Microsoft Office (Excel, Word, Outlook) and Google Workspace (Docs, Sheets, Drive)
* Good organisational and communication skills
* Ability to work independently and manage multiple priorities
* Knowledge of ISO certification (e.g. ISO 9001, 14001 or 45001) would be an advantage
Salary description
£23000.00 - £23000.00 per year