Experienced Administrator

Role Overview:
We are seeking a highly organised and proactive Administrative Assistant to support the daily operations of our client’s electrical contracting business. This position plays a key role in ensuring projects are well coordinated, records are accurately maintained, and communication flows effectively between internal teams, suppliers, and clients. There is clear opportunity for progression as the business grows.

Key Responsibilities:
• Diary & Schedule Management
• Maintain and coordinate calendars for management and project teams
• Arrange meetings, site visits, and engineer schedules efficiently
• Adjust priorities and schedules in line with business needs

• Invoicing & Financial Administration
• Prepare and issue invoices accurately and promptly
• Monitor outstanding invoices and assist with credit control
• Support purchase order processing and expense tracking
• Ensure receipts and expenses are collated and submitted to the accountant monthly

• Project & Job Tracking
• Maintain records of current and upcoming projects
• Track key job details including location, costings, materials, and timelines
• Monitor tender-stage projects and update stakeholders
• Ensure all documentation is accurate and up to date

• Procurement & Supplier Liaison
• Liaise with suppliers regarding materials and requirements
• Track orders, deliveries, and timelines
• Support cost tracking and supplier coordination

• Communication & Correspondence
• Draft and manage professional email communications
• Act as a key contact for clients, suppliers, and internal teams
• Handle incoming calls and general enquiries

• Administrative Support
• Maintain organised digital and physical filing systems
• Prepare reports, spreadsheets, and documentation
• Assist with compliance and health & safety documentation where required

Essential Requirements:
• Strong organisational and time management skills, particularly diary coordination
• Experience with invoicing and financial administration tasks
• Excellent written and verbal communication skills
• Ability to produce clear, professional written communication
• Proficiency in Microsoft Office, especially Excel (data tracking and reporting)
• High level of accuracy and attention to detail
• Ability to manage multiple tasks and prioritise effectively

Desirable:
• Previous experience within construction or electrical contracting environments

Initially fully remote, moving to a hybrid model (approx. 3 days office-based)
Flexibility required in line with business needs

How to Apply:
Please submit your CV to be considered for this opportunity.

Application Process
Due to the high volume of applications, Aspire Recruitment will only contact candidates who have been shortlisted for the role. We encourage you to apply for future opportunities as they arise