Design Studio Co-ordinator

Our client is a is a full-service design and landscaping company providing design, build and ongoing care services, creating thoughtful, high-quality outdoor spaces for private and commercial clients across the UK. The Design Studio’s work spans the full design process, from consultation and concept design through to detailed technical drawings, planting plans, tender packages and final project delivery.

They are seeking a Design Studio Coordinator to join their team at the Surrey Head office.

Who they are looking for:

As the Design Studio Coordinator, you will hold a central role in the practice, so being able to hold your own in a dynamic design environment is paramount.

You will need to be calm under pressure, proactive and solution focused.

You need to be highly organised, detail-oriented and capable of ensuring the studio functions efficiently, while supporting the design team across projects and operations.

You will need to demonstrate professional, confident verbal and written communication with clients, consultants, contractors and suppliers.

You need to be motivated and independent in your work, with a real desire to collaborate in team efforts.

A friendly, approachable, can-do attitude is key.

You will have a genuine interest in garden design, landscape architecture, horticulture and the outdoor environment.

Key Responsibilities

Studio Operations

Oversee the smooth day-to-day running of the studio and act as a central point of coordination for the team

Manage team diaries, meetings and key project deadlines

Maintain studio systems including digital filing, project folders and shared drives

Maintain studio templates, documentation systems and internal processes

Manage office resources, software subscriptions and general studio administration

Support design team members with other tasks and responsibilities

Project Coordination

Support the design team in coordinating projects at different stages

Maintain project documentation, schedules and records

Assist with preparing presentations, reports and meeting notes

Help track project timelines and support internal workflow coordination

Assist with preparation of tender packages and project information

Client & Supplier Liaison

Act as a professional first point of contact for clients, consultants and collaborators

Coordinate meetings, site visits and project communications

Liaise with plant nurseries, landscapers and specialist suppliers to obtain quotes, information and availability

Financial & Administrative Support

Assist with invoicing, fee tracking and timesheet records

Support procurement processes and track orders where required

Maintain CRM systems and studio records

Marketing & Communications

Support marketing activities including website updates, social media coordination and project photography

Assist with awards submissions, publications and occasional studio events

Skills, Experience and Attributes

Essential

Excellent organisational and communication skills

Strong attention to detail and ability to manage multiple concurrent priorities

Confident liaising with clients, contractors and suppliers

Proficiency in Microsoft Office, including Teams

Preferred

Experience working in a design studio, creative practice or construction-related environment

Knowledge of CRM systems or project coordination tools

Qualification / familiarity with design software such as AutoCAD, SketchUp or Adobe Creative Suite

Proven interest in horticulture, landscape design, the outdoor environment.

Only shortlisted candidates will be contacted