Programme Administrator

Job Title: Programme Administrator

Location: Gants Hill Campus (IG2 6NQ)

Salary: £24,000 - £26,000 per year

Job type: Full Time, Permanent

Purpose of the role:

To perform administrative duties and support the Senior Programme Administrator by undertaking tasks and coordinating the work of the programme administrator.

Key Responsibilities and Accountability:

(In conjunction with the Senior Programme Administrator);

Monitor all committee action points and resolve any outstanding issues
Assisting and preparing documents to process Academic Misconduct, Extenuating Circumstances, Student Feedback, the Student Risk Register, and auditing the Virtual Learning Environment
Should the audit identify any issues with implementing the VLE updates, contact lecturers to ensure all course materials are uploaded and available
Auditing admission folders and verifying records on the Excel Spreadsheet as required
Oversee the organisation of Certificates and Transcripts from the Collaborative Partners in the designated folder
Communicating with module leaders on assessment script marking
Prepare the Risk Register at the beginning of each term and conduct weekly audits of the Programme Administrators updates in the register
Contacting absent students and recording reasons for absence
Creating, opening, and closing submission links on the VLE for partner institutions
Entering student grades on the grade sheet for FdA Business, FdA Hospitality Management, BA (Hons) Business (Top-up), BA (Hons) Hospitality Management (Top-up), and our MA International Business courses for Partners Institution
Coordinating with lecturers to ensure all course materials are uploaded and available on the VLE
Preparation of Student Interview Forms
Help to arrange UWL Student Inductions and organisation of materials
Monitoring and tracking student progression (grade sheet and non-submission list)
Liaison with staff (academic and administrative) from other departments as required
Preparing the class timetable for each intake
Prepare the Module Evaluation Surveys and conduct In-class visits to facilitate student participation
Creating and Sharing Microsoft Teams links for relevant departmental meetings
Contacting students for non-submission, attendance, workshops, and field trips
Preparation of the Assessment Scripts Folder before it is sent for approval by the External Examiner
Download weekly attendance and update the Students at Risk registerKey Skills Required:

The Programme Administrator should possess:

Qualification to a degree level in the relevant subject area
Excellent communication skills (written and oral)
Knowledge of Word, Excel, and PowerPoint
The ability to work effectively under pressure and tight deadlines
Proven experience in program coordination or academic administration in higher education
Strong organisational and multitasking abilities, with excellent attention to detailHow to Apply:

Interested candidates are invited to submit their CV and a Cover Letter detailing their relevant experience and qualifications.

Candidates with experience of: Office Administrator, Admin Assistant, Business Administrator, Support Administrator, Support Administrator, Office Assistant, Academic Support, Project Administrator, Program Coordinator, Program Associate, Project Assistant, and Operations Coordinator, School Administrator, College Admin, may also be considered for this role