The Administrative Assistant role:
Do you want to play a key administrative role in a curriculum team, based at our Chichester Campus?
Chichester College is seeking an experienced Administrative Assistant to help with the smooth running of our busy English, Maths and ESOL department. You will have an advanced knowledge of Microsoft Office including Outlook, PowerPoint and Teams, a high level of attention to detail, and proven verbal and written communication skills.
As our Administrative Assistant you will be analysing data and presenting it in a format for your line manager, creating class lists and registers, supporting the line manager's diary, and have direct dealings with staff and students. No two days are the same.
You will work within a close knit team and will have support from an admin apprentice.
Key Responsibilities of our Administrative Assistant:
To provide an efficient and effective administrative service for the English, Maths GCSE and ESOL team, dealing with enquiries from staff, students and key stakeholders.
To provide effective support services to staff and students within the area, maintaining excellent customer service at all times.
To update and maintain diaries and calendars, databases, records and reports.
To liaise with staff and external organisations, as appropriate.
To prepare documentation and correspondence to support the core business and administration of the area and ensure that information is sent out in a timely manner.
To provide effective administrative support for the successful implementation of curriculum and cross College initiatives, including online student record systems, curriculum and budget planning and delivery of the College Skills strategy.
To provide support when necessary to ensure that area and cross College events, such as Information Days, run smoothly.
Our ideal Administrative Assistant should have the following skills and experience:
GCSE (or equivalent) in English and Maths at grade C/4 or above
Experience working within an administrative role
Experience working within a customer focused environment
Time management skills, organisational skills and the ability to meet tight deadlines
The ability to work alone and as part of a team with interpersonal skills
An aptitude for handling large amounts of data and paperwork
Working in a vibrant and inclusive further education college is an inspiring experience. Our staff have a relentless focus on delivering outstanding teaching, learning and support, where you'll encounter a diverse student body, a positive atmosphere, ample support services, innovative teaching methods, community engagement and a celebration of individual differences. It's an environment that fosters personal growth and collaboration, to change lives through learning.
Apply now to join a fantastic team!
Closing date: 30 March 2026
Interview date: 13 April 2026
You will be asked to upload a CV before starting an application form for this role. The system will take information such as education and employment history from your CV and auto-populate the relevant parts of the application form to save you time. For the best results, we recommend your CV is formatted without columns or tables. Please check the auto-populated information for accuracy.
Please note that your CV will not be seen by Recruiting Managers so please ensure your application form is fully completed.
Suitable candidates may be invited to interview prior to the closing date and we reserve the right to close the vacancy early should sufficient applications be received.
If you would like to learn more about our Administrative Assistant role, then please click ‘apply’ today!
All posts are subject to an enhanced Disclosure and Barring Service check, which may include a check of the barred lists and any relevant overseas checks.
The Chichester College Group is committed to safeguarding and promoting the welfare of children. All posts are subject to an enhanced Disclosure and Barring Service check, which may include a check of the barred lists and any relevant overseas checks. We vigorously pursue all references and safeguarding checks to ensure applicants are suitable to work with young people.
As users of the disability confident scheme, we guarantee to interview all disabled applicants who meet the minimum criteria for the role.
We are an equal opportunities employer
Salary description
£26045.00 - £26141.00 per year