Location: Canary Wharf, London
Working Pattern: Monday to Friday, 8:00am – 5:00pm
Working Model: Hybrid (3 days in the office, 2 days working from home)
Overview
We are seeking an experienced CAFM Manager to lead the administration, development, and optimisation of a Computer Aided Facilities Management (CAFM) system across a portfolio of Mechanical & Electrical (M&E) contracts.
This role is responsible for ensuring the accuracy and integrity of asset data, the effective delivery of Planned Preventive Maintenance (PPM) schedules, statutory compliance monitoring, and the production of high-quality management information (MI). The CAFM Manager will play a key role in supporting operational performance, regulatory compliance, and strategic decision-making through reliable data insights, system governance, and continuous improvement.
Key Responsibilities
Asset & Data Management
Oversee the upload, validation, and maintenance of asset registers within the CAFM system
Ensure all asset data is accurate, complete, and compliant with contractual and statutory requirements
Maintain asset hierarchies, locations, attributes, and statutory classifications
Manage bulk data imports and lead data cleansing initiatives
Support contract mobilisation and demobilisation from a CAFM perspective
Planned Preventive Maintenance (PPM) Management
Oversee the development and maintenance of PPM schedules in line with statutory requirements, SFG20 guidance, and contract specifications
Ensure maintenance frequencies are correctly configured and updated in response to operational or asset changes
Monitor PPM compliance and escalate risks to senior stakeholders where required
Support lifecycle planning using asset condition and maintenance performance data
Compliance & Performance Monitoring
Monitor statutory compliance across all M&E assets within the CAFM system
Produce and review compliance reports highlighting risks, gaps, and overdue tasks
Support internal and external audit preparation and ensure accurate evidence collation
Identify opportunities to improve data quality, reporting accuracy, and system performance
Management Information & Reporting
Lead the development and maintenance of dashboards and MI reporting
Produce weekly and monthly operational and performance reports for stakeholders
Analyse trends in reactive maintenance, PPM performance, asset failures, and contractor performance
Translate complex data into clear insights to support operational and strategic decision-making
Support KPI and SLA reporting aligned with contractual requirements
System Development & Continuous Improvement
Drive improvements in CAFM processes, governance, and data integrity
Identify opportunities for automation, reporting efficiencies, and system optimisation
Support system upgrades, testing, and configuration improvements
Provide guidance and support to operational teams on CAFM processes and best practices
Skills & Experience
Strong communication and stakeholder management skills
Proven experience managing or administering CAFM systems within a facilities management environment
Strong understanding of Mechanical & Electrical assets and maintenance regimes
Experience overseeing and managing PPM schedules
Advanced Excel skills including pivot tables and lookups
Experience producing management information and dashboard reporting
Excellent attention to detail and data accuracy
Ability to interpret complex data and present insights clearly to stakeholders
Interested? Please send your CV to Stacey at CBW Staffing Solutions for more information or to apply.
We look forward to hearing from you
Salary description
£40000.00 - £40000.00 per year