Office Manager responsibilities:
* Coordinate the monthly payroll process by liaising with external payroll and pension providers.
* Oversee the upkeep of the office building, grounds, and general facilities, working with suppliers and contractors when required.
* Manage administrative processes such as post handling, stationery ordering, filing, and supplier payments.
* Maintain staff records, including benefits administration (e.g., healthcare schemes, pension contributions, life assurance).
* Monitor office budgets and ensure cost‑effective operation of office services.
* Maintain compliance with GDPR, data protection requirements, and internal documentation protocols.
* Ensure invoices are created accurately and issued in accordance with contractual timelines.
* Maintain financial tracking sheets to monitor work orders, billing schedules, and customer invoicing.
* Support monthly accounts updates, basic reporting tasks, and other finance administration as needed.
Skills & experience required:
* Experience in an Office Manager, Business Manager, Operations Coordinator, or Administrative Management role.
* Bookkeeping or accountancy training, or demonstrable experience supporting finance and invoicing processes.
* Strong working knowledge of HR administration and employee lifecycle procedures.
* Background in managing suppliers, facilities, and external service contracts.
* Solid understanding of GDPR, data protection, and compliance frameworks.
* High proficiency in Microsoft Office, particularly Excel, and experience with administrative systems.
* Experience working within a small business or growing organisation is advantageous
Wild Recruitment Ltd T/A First Recruitment Services is acting as an employment agency in relation to this vacancy
Salary description
£28000.00 - £35000.00 per year