Team Assistant – Newcastle (Office Based | 4 Days per Week | 20 Hours 9-3 / flexible )
Salary - £30-35,000 pro rata
We are looking for a proactive and organised Team Assistant/PA to join a busy team in Newcastle City Centre. This is a varied administrative role supporting multiple projects and teams within a collaborative office environment. The role offers 4 days per week with flexible working hours.
Key Responsibilities
- Produce monthly invoices and credit notes using Microsoft Excel, maintaining accurate fee registers and tracking project costs.
- Process invoices received from suppliers and sub-consultants, ensuring correct coding and approvals.
- Provide day-to-day administrative support to the wider team, helping to keep projects organised and running smoothly.
- Collate timesheets, expenses, holiday trackers and other team records, ensuring information is accurate and submitted on time.
- Coordinate internal and external meetings, including booking meeting rooms, video conferencing facilities, refreshments, taxis and restaurants.
- Arrange UK and international travel and accommodation.
- Organise team events such as meetings, socials, hospitality and business updates.
- Support the onboarding process for new staff and consultants, ensuring documentation and system access are arranged.
- Assist with the preparation of bids, presentations and CVs using Adobe InDesign and Microsoft Office.
- Format documents, reports and presentations to company templates and ensure information is accurate and up to date.
- Manage team diaries, schedule appointments and coordinate internal and client meetings.
Skills & Experience
- Previous administration experience.
- Finance Administration experience is essential.
- Strong working knowledge of Microsoft Office and Microsoft Teams.
- Strong attention to detail with good numerical and organisational skills.