Key Responsibilities
- Manage timesheet bookings using the FMPG Time Management System (UAIR).
- Provide administrative support for holiday submissions, clocking issues, and pass-out forms.
- Develop and maintain documents and spreadsheets for daily tracking, time and attendance.
- Liaise with the procurement department to raise requisitions, process receipts, and manage invoices.
- Accurately take minutes across various business areas, including handling confidential communications with the Scottish Government.
- Maintain and update organisational charts for the operations team.
- Collaborate with the Project Manager to gather data, produce reports, and create presentations.
- Demonstrate strong organisational skills with the ability to manage and prioritise multiple tasks.
- Provide professional reception cover when required.
- Coordinate diary management and room bookings.
- Support with Document Control - Securely Logging Documents, ensuring all incoming and outgoing documents are recorded in a controlled system (e.g., a document management system or spreadsheet), Applying version control to track updates and changes.
Person Specification
- Excellent communication skills, with the ability to present information clearly and professionally in both written and electronic formats.
- Confident and persuasive verbal communication.
- Self-motivated with the ability to work independently and take initiative.
- Strong time management skills with the ability to meet deadlines.
- Proven ability to multi-task, organise, and plan effectively in a fast-paced environment