European Fleet Coordinator
Location: Chertsey, Surrey (KT16 9DT) – Hybrid
Hours: Monday–Friday, 9:00am–5:00pm
Reporting to: Head of Business Administration
Start Date: ASAP
About the Role
We are looking for a highly organised and proactive European Fleet Coordinator to oversee, maintain, and optimise our vehicle fleet across multiple European countries.
This is a key role responsible for managing day-to-day fleet operations, ensuring compliance with international regulations, and controlling costs. You will act as the main point of contact for all fleet-related queries, while building strong relationships with leasing providers and external partners.
Key Responsibilities
Fleet Management & Administration
- Manage vehicle allocation, delivery, and returns. Maintain accurate records including registrations, insurance, servicing, and damage reports.
European Compliance & Regulation
- Ensure fleet operations comply with all local and international transport laws, tax requirements, and insurance regulations.
Electrification & Sustainability
- Support the transition to electric vehicles (EVs), including charging infrastructure, vehicle selection, and promoting sustainable practices.
Vendor & Lease Management
- Liaise with leasing companies, dealerships, and maintenance providers. Negotiate contracts and monitor supplier performance.
Budgeting & Reporting
- Track fleet-related costs (leasing, fuel, maintenance), approve invoices, investigate discrepancies, and produce regular performance reports. Support annual emissions reporting.
Driver & Vehicle Safety
- Coordinate servicing and repairs to ensure safety and minimise downtime.
Database Management
- Maintain up-to-date records for vehicles and drivers, ensuring licences are valid and compliant.
Incident Management
- Support employees with breakdowns, accidents, and penalty charge notices (PCNs).
Policy Management
- Maintain and update company car policies across Europe, ensuring compliance with changing regulations.
Onboarding Support
- Source vehicles for new starters (including new countries where required) and assist with onboarding and training.
Company Values
- Demonstrate passion, integrity, honesty, and respect in all aspects of the role.
Skills & Experience
- Proven experience in fleet or transport operations, with exposure to European logistics and regulations
- Strong knowledge of UK/EU vehicle compliance requirements
- Experience in an administrative or office support role
- Advanced Microsoft Office skills (Excel essential)
- Excellent organisational skills and attention to detail
- Strong communication skills with the ability to engage stakeholders at all levels
- Effective problem-solving skills and ability to work under pressure and to deadlines
- Full, clean driving licence
- Fluency in English (additional European languages are a plus)
- Degree-level education (preferred)
What We’re Looking For
We’re seeking a team player with a hands-on approach who is willing to support colleagues across the business when needed. You’ll be adaptable, resilient, and comfortable managing multiple priorities in a fast-paced, international environment.