Personal Assistant – Legal
Manchester
Hybrid (2 days in the office)
Our client is a well-established UK professional services firm with a strong reputation for delivering high quality advice to organisations across regulated and purpose-driven sectors. With a collaborative culture and a strong focus on employee wellbeing, they are committed to providing an environment where people can develop and do their best work.
The Role
This is an excellent opportunity for an experienced Personal Assistant to provide high-level administrative and organisational support to senior stakeholders and legal professionals. The role requires strong coordination skills, excellent attention to detail, and the ability to deliver a consistently high standard of client service.
Key Responsibilities
Administrative Support
- Managing complex diaries, inboxes, meetings, travel and expenses
- Coordinating multiple priorities and ensuring work is effectively organised
- Preparing documentation and ensuring administrative processes run smoothly
- Supporting legal processes including document management, court filings and workflow coordination
- Ensuring key deadlines and procedural requirements are met
- Acting as a professional point of contact for clients and stakeholders
- Handling sensitive information with discretion and confidentiality
- Supporting research, projects, bids and business development activity
- Using CRM systems, document management systems and relevant technology tools
- Identifying opportunities to improve efficiency through effective use of technology
Financial Administration
- Supporting billing processes including draft invoices, WIP management and disbursements where required
- Monitoring client accounts and supporting financial administration tasks
- Maintaining strong accuracy across financial processes
Communication & Team Support
- Acting as a key contact for internal teams and clients
- Preparing correspondence and documentation packs
- Ensuring communications are handled promptly and professionally
- Supporting colleagues within the wider administrative team as needed
- Collaborating across teams to ensure consistent service delivery
Client Service
- Supporting meeting coordination and team administration
- Liaising with stakeholders to understand priorities and workload requirements
- Providing updates on progress where appropriate
- Proactively offering support across the team
Core Expectations
- Proactive and highly organised approach
- Strong attention to detail
- Professional handling of confidential information
- Strong communication skills with the ability to adapt style appropriately
- A client-focused mindset
- Commitment to continuous learning and development
- Collaborative team approach
Skills & Experience
- Strong Microsoft Office skills (Outlook, Word, Excel, Teams)
- Previous PA or administrative experience within legal or professional services preferred
- Excellent organisation and time management skills
- High level of accuracy and attention to detail
- Experience handling confidential information
Desirable Experience
- Experience supporting legal processes or regulated environments
- Exposure to billing or financial administration systems
- Experience supporting bids, tenders or business development activity
Personal Attributes
- Professional, calm and proactive approach
- Positive attitude with willingness to learn
- Reliable with a strong work ethic
- Team-oriented mindset
Benefits
Our client offers a competitive benefits package designed to support employee wellbeing and work-life balance. This includes a range of flexible benefits such as private medical cover, additional holiday options, income protection, life assurance and travel support schemes.
Diversity & Inclusion
Our client is committed to building a diverse and inclusive workplace and welcomes applications from all backgrounds. Recruitment decisions are based on merit, skills and experience.