PURPOSE:
Procure materials and services from new and existing suppliers, whilst sourcing new supplier and setting up supplier agreements and contracts to ensure that materials and services are sourced in a timely, cost effective and professional manner to meet schedules, and customer demand. At this level will work under some supervision or on procurement of generic materials, services and products of less complexity and value.
ABOUT THIS ROLE:
Typically, this role would have at least five years of relevant experience. The buyer is involved in purchase and supply of a range of materials, services and supplies and may be involved in tenders and tender management. The role follows procurement practice and works with a group of allocated suppliers to identify and generate cost savings for the business.
The job requires a detailed grasp of procurement methods, systems and approaches. The role owns a supplier review schedule and implementing processes and programmes for an allocated group of suppliers. Although not routine, the job is driven by established protocols and procedures within a procurement function.
KEY RESPONSIBILITIES AND ACCOUNTABILITIES:
1. Assist in the process for tendering of work by suppliers, ensuring requests for proposals and tender documents are prepared and dispatched to organisations invited to tender, and subsequent submissions are handled professionally until the purchase order is placed.
2. Ensure purchase orders for allocated products and business areas are processed in a timely manner, suitable suppliers are identified, and price and delivery objectives are negotiated consistent with budgets and targets.
3. Ensure a programme of supplier and sourcing reviews is carried out, such that suppliers, supplier performance and risk is monitored and managed and where appropriate alternative sources are identified to meet current and further objectives to the benefit of the business.
4. Maintain and build business relationships with suppliers to ensure delivery schedules are achieved and favourable terms are agreed with the supplier to suit business needs.
5. Work with a prescribed group of suppliers to identify opportunities to improve the level of services or reduce the cost of goods/services procured.
6. Ensure the ERP system is fully maintained and up to date and that changes to static data and suppliers is fully implemented
7. Identify and gain agreement to improvement plans relating to procurement systems and processes and following agreement ensure that these are implemented within own area of responsibility
8. To communicate using various methods to stakeholders at all levels on a variety of subjects.
9. To ensure risks are managed, monitored and mitigated using the risk register.
10. Attend meetings as directed to discuss requirements for ongoing projects.
11. Provide monthly updates for reports.
12. Supplier meetings to discuss their portfolio and help identify opportunities for the business moving forward
Ideally, candidates will have a CIPS qualification, and experience in shipbuilding is preferred.