Reports to: Billing & Receivables Manager
Location: Horsham
Summary of Position
The Accounts Assistant will play a key role in supporting the day-to-day finance operations of the business, ensuring accurate and timely financial processing across Accounts Payable, Accounts Receivable and Cashiering. This is a varied role that spans multiple business units and requires strong attention to detail, organisation, and the ability to manage high transaction volumes.
Duties and Responsibilities
Accounts Payable
- Set up and maintain vendor accounts
- Process vendor invoices and credit notes accurately and promptly
- Handle vendor queries in a timely manner
- Prepare and process vendor payment runs (weekly, month end and ad hoc)
- Producing vendor remittance advice
- Perform regular AP reconciliations
- Investigate and resolve discrepancies, queries and unallocated items
Accounts Receivable and Credit Control
- Processing Direct Debit collections and rejections
- Allocate customer receipts (e.g. BACS payments)
- Producing customer statements and perform AR reconciliations
- Perform Credit Control activities, including proactive telephone conversations
- Monitor aged debt reports and utilise credit reporting tools (e.g. Experian)
- Investigate and resolve customer queries and disputed items
Cashiering
- Post daily transactions for all cash books
- Maintaining and reconciling cash books on a regular basis
- Process and post refunds to AR and AP accounts
- Review and process weekly expenses
General
- Support the wider Admin department with ad hoc duties as required
Additional Skills and Knowledge
- Previous experience in an Accounts Assistant or similar role
- Strong knowledge of Accounts Payable and Cashiering processes is essential
- Experience using accounting/ERP systems
- Proficient in Microsoft Office, particularly Excel
- Desirable to have a solid understanding of ledger reconciliations, cashbooks and general bookkeeping skills
Person Specification
- Numerate with an excellent attention to detail
- Effective listening, verbal, and written communication skills
- Ability to establish and maintain good stakeholder relationships, both internally and externally at all levels
- Ability to demonstrate a methodical, organised, and flexible approach to work
- A calm, confident manner and resilient under pressure
- Proactive approach and able to take ownership of tasks
- Ability to work autonomously as well as part of a team
- Commercial awareness with an interest in understanding the wider business
What we offer
- Excellent induction & training program
- Working hours 9.00am - 5.30pm
- 23 days holiday plus bank holidays.
- Day off on your Birthday
- Free onsite parking.
- Pension scheme.
- Eye care scheme.
The details contained in this Job Description reflect the content of the job at the date it was prepared. It should be remembered, however, that it is inevitable that over time, the nature of individual jobs will change, existing duties may no longer be required, and other duties may be gained without changing the general nature of the duties or the level of responsibility entailed. Consequently, Principal I Ltd will expect to revise this Job Description from time to time and will consult with the post holder at the appropriate time.