Founded in 1992, UCISA is the member-led professional body for digital practitioners in education. Open and inclusive, we work together to use our collective technical knowledge and digital expertise to help transform teaching, learning and research by supporting operational efficiency and an excellent student experience. Our community collaborates, networks, and shares their inspirational thinking, practices and procedures so that we can all learn more, advance faster and be more effective. We also work closely with technology and digital service suppliers to the sector – helping them better understand the sector’s requirements so that they can deliver the solutions needed within member institutions. We are a registered charity working on a not-for-profit basis.
If you are interested in working with us, please have a look at our website for more information: https://www.UCISA.ac.uk/
Please see the job description and personal specification document for details of what the role involves and the person we are looking for.
We are looking for an Events Co-ordinator to provide event support, administration and membership management. You will work closely with colleagues in a small, friendly and busy team, and you must be flexible, adaptable, able to prioritise your own workload and be willing to learn new things. There will be a requirement for travel for our UK events and conferences.
Key role duties
· Supporting the administration of events setup and logistics, the preparation and distribution of events materials.
· Managing a range of webinars and events, including supporting the Event Officers with planning for face-to-face conferences and dinners.
· Supporting UCISA Corporate members and managing the programme of corporate mailings.
· Managing the diary and calendar of the Head of Corporate Engagement and Events
· The design and distribution of post-event surveys.
· Managing telephone and email enquiries.
· Providing organisational and event support to UCISA Special Interest Communities.
The essential skills and experience you need
· Good IT skills including Microsoft applications (Outlook, Word, Excel, PowerPoint) are required
· Good interpersonal skills
· Good organisational skills and the ability to work effectively under pressure when deadlines need to be met
· The ability to communicate effectively orally and in writing
· A strong eye for detail
· Experience of working as part of a busy team
The role is permanent and full-time, Oxford based, hybrid, mainly from home. There will be a requirement to attend our office site at Ruskin College, Dunstan Road, Headington, Oxford at least 2 times per month in addition to travel to support UCISA events and conferences.
The salary for this role is £25,000-£27,000 per year (depending on experience)
To apply for this role, please email your CV and covering letter in support of your application to our HR Consultant at the following address: jo.cairns@sereniti.co.uk by 12pm, Sunday 12th April.
Please note that your CV and supporting letter should be in Word format so that your application can be anonymised for short-listing purposes.
Please also note that, if you apply for this role via LinkedIn and/or Indeed, rather than applying directly for this role via Jo Cairns, we will not be able to acknowledge or consider your application.
Interviews will take place on Thursday 23rd April 2026, to be in person at the UCISA office in Headington Oxford. Virtual interviews will be considered on candidate request.
Start date: As soon as possible.
Contract: Permanent Full time, Oxford based, hybrid and mainly home based
Hours per week: 37.5, Monday-Friday with some flexibility to support on-line and face-to-face events
Salary: £25,000-£27,000 per year (depending on candidate experience and skill set)
Leave: 30 days annual leave & 8 Bank Holidays
Pension: Defined Contribution scheme (6.7% employer contribution, voluntary employee contribution 0-6.7%)