Company Overview
OEG is a leading energy solutions business, providing mission critical infrastructure assets and services to the global offshore energy industry. Through our specialist divisions - topside, marine, subsea, cables, logistics and industrials, we are a pivotal link in the global offshore energy project chain, ensuring our customers’ projects are delivered safely, reliably and efficiently. We are currently seeking a Technical Services Project Administrator to join our Topside Division.
Location
- Grimsby, United Kingdom.
Core Purpose
- To provide vital administrative and coordination support that ensures the seamless delivery of projects, efficient team operations, training and adherence to compliance and onboarding processes.
- The Project Administrator will play a key role in enabling project operations teams to deliver high-quality outcomes on time and within scope.
Key Responsibilities and Accountabilities
Training and Compliance:
- Coordinate, schedule, and manage all site and customer-specific training sessions, ensuring accurate documentation, communication, and timely delivery.
- Manage additional training requirements, including GWO (Global Wind Organisation) certifications, ensuring compliance and up-to-date records.
- Maintain training records and certification databases, ensuring all staff qualifications are current and accurately documented.
- Upload certification documents to internal systems and client portals as required.
Recruitment and Onboarding Support:
- Assist with recruitment administration, including candidate tracking, interview scheduling, and onboarding coordination.
- Facilitate new starter onboarding, including profile creation, document collection, and induction support.
- Ensure all onboarding documentation is complete and accurately filed, including contracts, right-to-work checks, and qualifications.
Daily Operations and Support:
- Conduct daily project check-ins to monitor workforce readiness and compliance.
- Manage PPE and workwear requests, ensuring timely ordering and distribution to staff.
- Maintain personnel files, ensuring confidentiality and accuracy, and compliance with data protection standards.
Administrative and Reporting Duties:
- Update and maintain various project and personnel spreadsheets, including training matrices and PPE logs.
- Assist with generating and tracking Purchase Orders to support operational and project needs.
- Perform general filing duties for project documentation, including both digital and hard copy formats.
- Support internal and external audits by ensuring all documentation is complete and easily accessible.
Skills and Experience
- Demonstrated experience in project administration, coordination, or a related operational support role.
- Strong organisational abilities with the capacity to manage multiple tasks effectively.
- High attention to detail, with the ability to manage multiple administrative tasks simultaneously.
- Proficient in Microsoft Office Suite, particularly Excel, Outlook and, Word.
- Experience with certification and compliance management systems is desirable.
- Familiarity with GWO or other industry-specific training standards is advantageous.
- Proactive, self-motivated, and able to work independently.
- Strong communication and interpersonal skills, with the ability to build effective working relationships.
- Able to maintain confidentiality and handle sensitive information with discretion and professionalism.
- Team player with a willingness to support across departments as needed.
Qualifications
- Holds a full UK driving license.
We are an equal opportunity employer committed to a fair and inclusive recruitment process for all applicants.