I am working with a multi-discipline law firm in South Manchester, a leading local firm working in Residential Property, amongst other practice areas. The Conveyancing Assistant will play a crucial role in supporting their conveyancing team, ensuring that all transactions are processed efficiently and accurately.
Key responsibilities:
- Assist with the end-to-end progression of residential property transactions including purchases, sales, remortgages, transfers of equity, new-build matters and leasehold work, supporting matters from initial instruction through to completion and post-completion administrative tasks.
- Prepare and check standard documentation such as client engagement letters, ID/AML checks, contract packs, SDLT returns, completion statements and correspondence; ensure documents are accurate and compliant with firm precedents and procedures.
- Maintain and update electronic case files, ensuring clear case notes, timely record of actions and accurate milestones to support fee earners and enable effective file reviews.
- Liaise with clients, estate agents, mortgage lenders, surveyors, HM Land Registry and other third parties to obtain documentation, chase outstanding items and manage expectations professionally.
- Support the preparation of completion figures, manage disbursement requests, assist with client account transactions and support billing and fee recovery processes under supervision.
- Carry out client identity checks and assist with anti-money laundering (AML) compliance, maintaining robust audit trails and supporting internal and external file reviews.
- Respond to routine client and third-party enquiries by telephone and email, escalating complex issues to fee earners in a timely manner.
Key skills and experience required:
- Previous experience in a conveyancing or residential property support role within a law firm or conveyancing practice, with familiarity of standard transaction types.
- Good understanding of residential property processes including sales, purchases, remortgages, leasehold matters and HM Land Registry procedures.
- Knowledge of AML and client identification requirements and experience maintaining audit-ready files.
- Strong organisational skills with the ability to manage competing priorities, meet deadlines and maintain attention to detail across multiple matters.
- Professional communicator with good interpersonal skills and the ability to liaise effectively with clients, colleagues and external contacts.
- Proactive, reliable and solutions-focused with a willingness to learn, embrace new systems and support team improvements.