Spencer‑Richardson is a boutique executive search and talent consultancy known for delivering exceptional senior-level talent and building trusted long‑term partnerships with our clients. As we continue to grow, we are looking for a highly organised, detail‑driven and proactive part- time Office Co-ordinator to support our team across research, operations, CRM management, and marketing activity.
This role is perfect for someone who is highly organised and enjoys working in a fast‑paced environment, and thrives on making things run smoothly behind the scenes.
The Role
You will play a key role in supporting our search consultants, ensuring our processes run efficiently, and helping us maintain exceptional standards across every search project.
You will be responsible for:
CRM & Data Management
- Maintaining, updating and optimising our CRM system
- Ensuring candidate and client data is accurate, organised and compliant
- Building lists, updating records and tracking key search activity
- Supporting reporting, analytics and data insights
Research & Delivery Support
- Assisting in market mapping and candidate identification
- Preparing candidate packs, briefing documents and search materials
- Conducting company and talent research to support senior-level assignments
Operations & Administration
- Coordinating diaries, interviews, and client/candidate communication
- Supporting documentation, formatting CVs and preparing reports
- Ensuring smooth workflow across projects and internal processes
Marketing & Social Media
- Drafting social posts across LinkedIn and company channels
- Supporting brand awareness through consistent content and messaging
- Helping maintain the website and digital presence when required
Additional Responsibilities
- Supporting business projects and initiatives
- Helping refine internal processes to improve efficiency
- Providing general office support and contributing to a positive team culture
About You
We’re looking for someone who is:
- Highly organised and detail‑oriented
- Confident using CRM systems (experience with any ATS/CRM is a plus)
- A strong communicator with excellent written English
- Proactive, adaptable, and able to work independently
- Curious about executive search, talent acquisition, or people development
- Comfortable juggling multiple tasks in a fast‑moving environment
- Tech-savvy with strong Microsoft Office skills
- Creative or confident enough to support basic social media activity
Previous experience in recruitment, HR, operations, administration, or executive search is desirable but not essential — attitude, organisation, and willingness to learn are what matter most.
Why Spencer‑Richardson?
- Work alongside experienced executive search consultants
- Learn the foundations of talent research, client delivery and recruitment operations
- Be part of an ambitious, supportive and people‑focused consultancy
- Real opportunities for progression into research, consulting or operations leadership