Job Title: Procurement Assistant
Department: Purchasing
Reports to: Purchasing Manager
Role:
- Assist Procurement Specialists in creating reports for ordering and monitoring purposes.
- Carry out the relevant system processes in relation to purchasing functions, including processing stock once it has left suppliers and is in transit, receiving stock in on delivery and invoicing.
- Liaise with the Sales Team in relation to backorder enquiries, assist with special quotations and orders to provide pricing and lead times, where required.
- Assist with product creation on MRP system and maintaining product data validations.
- Manage inward logistics from suppliers into Dungannon location. Liaising with suppliers and transport agents to arrange bookings and ensure all relevant documentation is available for clearance and delivery.
- Carry out NI Protocol procedures, adhering to TSS requirements.
- Assist in managing the stock levels across our locations, arranging for stock to be transferred as appropriate.
Requirements:
• Studied to A-Level or equivalent.
• Basic knowledge of procurement or supply chain processes preferred.
• Proficiency in Microsoft Office (Excel, Word, Outlook). Familiarity with SAP, Orcale or other MRP systems is a plus.
• Strong attention to detail with the ability to manage multiple tasks and deadlines.
• Good written and verbal communication skills for supplier and internal team coordination.
• Eagerness to learn and grow in procurement and supply chain.
Terms & Conditions:
This post has the specified working hours of 40 hours per week, normally 8:00am – 5:00pm, Monday to Thursday, 8.00am – 2.00pm on Fridays with a 30 minute lunch break, but it is required that the Procurement Assistant will work such hours necessary to carry out the duties associated with the post.
This document outlines the duties required of the post to indicate the level of responsibility. It is not a comprehensive or exhaustive list and the line manager may vary duties from time to time, which do not change the general character of the job or level of responsibility entailed.