Owen Reed is looking for a Facilities Assistant for a top law firm in Oxford.
Location: Oxford
Contract: 18-Month Fixed Term Contract
Hours: Full-Time
The Role
We are recruiting for a proactive and reliable Facilities Assistant to support the day-to-day operations of a busy and professional law firm in Oxford. This is an excellent opportunity for someone with strong organisational skills and a hands-on approach who enjoys working in a fast-paced, service-driven environment.
You will play a key role in ensuring all facilities requirements are met efficiently, supporting the smooth running of the office and maintaining high service standards across departments. Occasional travel to other offices will be required to provide additional support when needed.
Key Responsibilities
- Manage scanning, archiving and updating of wills, deeds and probate files using a computerised database system
- Provide daily mailroom cover and support
- Assist with stationery orders, lighting supplies and general consumables
- Deliver reprographics support across departments
- Respond to maintenance issues, arrange repairs and liaise with external contractors
- Monitor cleaning standards and escalate issues where necessary
- Support office moves within agreed timeframes
- Maintain storeroom organisation, recycling, waste management and kitchen standards
- Assist with procurement of consumables and services for all offices
- Support Health & Safety compliance, including conducting new starter inductions and maintaining accurate records
- Travel to other offices when required to provide facilities cover
Skills & Experience
- Minimum of 5 GCSEs (A–C), including English and Maths
- Working knowledge of Microsoft Word and Excel
- Previous experience in a customer service or office-based role
- Experience within a legal or professional services environment (desirable)
- Excellent organisational skills with the ability to prioritise effectively
- Strong communication skills and a client-focused approach
- Reliable, flexible and proactive attitude