Job Title: Office Coordinator
Reports to: Contracts Manager
Location: Long Ashton, Bristol
Summary of the Role:
- Maintenance of the project.
- Consultant office during project hours ensuring all visitors and staff are welcomed and dealt with efficiently both on the switchboard and/or in person
- Delivery of general office and project related administrative tasks.
Main Duties
• Opening/closing the project / consultant office, operating switchboard politely and efficiently. Welcoming all visitors, presenting a professional Company image and ensuring all administrative requirements are met.
• Provision of office administrative tasks promptly and efficiently, maintenance of records and provision of SHE Files for site usage.
• Ensure the project / consultant office and all office resources/supplies are well-managed and maintained.
• Reserve meeting areas and service as required (e.g. Photocopying, provision of tea/coffee etc).
• Assist with the provision of document control as and when required.
• Aid site management teams with the following tasks: Project Directories, Site Registrations/Applications, ‘Snagging App’ set up, Recording /maintaining Apprenticeship records, Waste, Energy, Water figures etc., through SustainIQ (in line with BREEAM requirements).
•When required assist with site administrative tasks on completion of projects, follow up with closure of permits and returnable deposits from statutory authorities etc.
• Collate and record Company CCS/CSR activities in SustainIQ.
• Maintain quality and environmental control procedures in accordance with the Company’s IMS System.
• Be aware of and comply with the Company’s Health & Safety Policy. The above list is not exhaustive, and the post holder may be required to take on other duties and responsibilities for the effective and efficient performance of this role. Person Specification:
Required Experience:
• Minimum of 6 month’s recent relevant administrative experience.
• Working to tight deadlines.
Desirable Experience:
• Previous receptionist experience. Required Education:
• GCSE’s including Maths and English or equivalent. Required Skills & Abilities:
• Ability to create and maintain good working relationships.
• Excellent organisational / trouble shooting / written / communication skills.
• Ability to work effectively as part of a team and independently.