Project Coordinator Meeting & Events

Job Title: Project Coordinator Meeting & Events

We are a global engagement marketing agency that creates human-centric touchpoints that unleash the power of people to deliver innovation and growth. Firm believers in the power of building community since 1987, we are helping brands, associations and not-for-profit organisations solve their key people challenges through our core expertise: Live & virtual events, Strategic & Digital communications and Consulting & Community solutions. We are an independently owned agency, headquartered in Geneva, Switzerland, with a global presence of 60 offices in 31 countries. For our office in Amsterdam, we are looking for a Project Coordinator Meeting & Events.

Job Description:

About the position: As a Project Coordinator, you will play a key role in the successful delivery of a variety of events: from corporate meetings to incentives and international product launches. You’ll work closely with a team of professionals and together you are responsible for the successful outcome of the projects you are assigned to. This is a dynamic, hands-on role where no two days are the same; perfect for someone who thrives in a fast-paced, high-energy environment. The work is hands-on, varied and administrative, with plenty of room to voice your ideas.

• Support the planning and delivery of multiple international events across different industries.
• Obtain and negotiate supplier quotations (venues, hotels, transport, programmes).
• Assist in preparing client proposals.
• Create detailed event plans, including logistics and branding elements.
• Manage reservations and confirmations with clients and suppliers.
• Coordinate smaller projects from A–Z.
• Provide on-site support during events (national & international).
• Ensure events align with sustainability standards and best practices.
• Handle financial reconciliation and project administration.
• Contribute to project meetings, debriefs, and continuous improvements.
• Build and maintain strong supplier and client relationships.

• Affinity or experience in Meetings & Events, Hospitality, or Tourism
• Highly organised, detail-oriented, and hands-on mentality
• Able to multitask and remain calm under pressure
• Proactive, flexible, and solution-driven
• Willingness to travel and work flexible hours when needed
• Strong sense of ownership and accountability
• Positive mindset – eager to learn, grow, and have fun at work
• Strong proficiency in Microsoft Office
• Confident in working with digital tools and data
• Fluent in English (written and spoken)

At MCI the Netherlands around 50 professionals work together to create unique experiences for our clients all over the world. If you join our international and diverse world, be ready to contribute, learn and grow as you go. Our culture blends informality with ambition. We move fast, support each other like family, and balance hard work with plenty of shared moments; team events, celebrations, and social activities that make our workplace feel alive.

• hybrid working environment, including home office supplies
• vitality program that includes 1 free hour per week for personal wellness activities, a tax-free gym membership, and more!
• Social activities including quarterly gatherings, team outings and a memorable end-of-year party
• Continuous learning through our very own MCI Institute (online and offline)
• Support for wellbeing with access to OpenUp, an online mental health and coaching platform.
• The opportunity to work in an open-minded, informal environment where feedback and development matter.
• Beneficial pension premium, paid for 2/3 by MCI The Netherlands
• With 32 holidays (based on a full-time contract, 7 days appointed by MCI) you will have enough time to relax.
• Room for new ideas and initiatives. If you don’t try, you don’t know if it could work, so let’s try new ideas. We are open to everything!

• You will receive an email that we received your application in good order
• When we also feel a match, we will contact you to plan an interview
• Time for the first interview
• If we are curious to know more about you, we will invite you for a second interview. A practical assessment may be part of the recruiting process.
• When we still believe in the match …… Welcome to MCI!

We are dedicated to fostering an inclusive environment with equal opportunities for everyone, regardless of race, color, religion, gender, sexual orientation, marital status, age or physical/mental ability.

We appreciate all who apply, though only those selected for an interview will be contacted. All applications remain confidential.