We are looking for a Business Execution and Management Assistant to join the NCI Agency. This role sits at the heart of our business operations – supporting everything from demand forecasting and customer requests to project governance, financial management, workforce planning, and internal controls.
Responsibilities- Supports coordination and facilitates data collection for Business Intake related processes: annual Demand Forecast exercise as well as Customer Request Forms (CRFs) with local stakeholders and leadership.
- Provides administrative support to project boards, project assurance teams and quality review meetings.
- Uses recommended portfolio, service and project control solutions for planning, scheduling, tracking of execution and delivery.
- Compiles and distributes reports using NCIA dedicated reports and dashboards.
- Supports accurate time accounting through direct user guidance and participation in weekly timesheet monitoring initiative.
- Provides guidance on project and service management related software, procedures, processes, best practices, tools and techniques.
- Provides administrative support function to teams and meetings, follows up on action items if needed.
- Takes an active part in team meetings and knowledge sharing sessions.
- Sets up files and libraries in intranet, compiles and distributes reports.
- Provides guidance on administration software, procedures, processes, tools and techniques.
- Studies and evaluates the audit trails of various operational processes.
- Participates in the testing, review and analysis of existing internal controls.
- Applies new technology-based solutions to specific internal control processes.
- Completes, files and maintains forms used for internal control documentation.
- Makes recommendations for the enhancement of certain internal controls.
- Higher vocational training in a relevant discipline with 3 years post-related experience. Or a secondary educational qualification with 5 years post-related experience.
- Demonstrated knowledge and experience in coordination roles within financial management, workforce management and project management in a customer-funded environment;
- Proven experience in planning, preparation, execution, and reporting related to financial management, workforce management, and project management activities.
- Knowledge and experience in enterprise resource planning systems, project management processes, procedures and tools.
- Prior working experience using ServiceNow;
- Prior experience of working in an international environment comprising both military and civilian elements.
- Knowledge of NATO responsibilities and organization, including ACO and ACT
Salarisomschrijving
€40000 - €60000 monthly