PART TIME - Office & Facility Coordinator

Please note : this position requires minimum 4 days per week in the office (Monday to Thursday) & Part-time, 6 hours per day

Our client is looking for an Office & Facilities Coordinator to ensure smooth daily operations at their workplace. This diverse role combines front desk duties, office administration, facilities management, and support for engineering and compliance tasks.
The ideal candidate is proactive, solution-oriented, and communicates effectively, taking full ownership of responsibilities. You will play a key role in creating a welcoming environment, supporting internal teams, and maintaining operational excellence across the site.

Essential Functions:

• Welcome visitors and clients, notify relevant staff of arrivals, and manage access for employees, contractors, and suppliers.
• Handle incoming calls and manage the general email inbox, ensuring messages are directed to the appropriate colleagues.
• Coordinate daily lunch deliveries, maintain cleanliness in kitchen and coffee areas, and ensure coffee machines are stocked and ready.
• Approve and verify invoices, manage supplier contracts, and order office supplies, packaging materials, and refreshments as needed.
• Work with external vendors for maintenance and repairs, and support compliance and government inspections.
• Manage incoming and outgoing mail, key issuance, and assist employees with booking meeting rooms, travel, hotels, and restaurants.
• Maintain engineering tools and records (e.g., time registration, system administration), compile quality reports, and manage supplier feedback.
• Conduct risk assessments, support audits, lead safety walks, and act as safety officer for the site.

Requirements

• Fluent in written and spoken English is a must. Speaking Dutch is a high preffered.
• 2-5 years of experience in reception or office coordinator
• Customer-focused with a friendly and approachable manner
• Strong desire to support colleagues and visitors
• Excellent computer skills
• Clear and effective written and verbal communication
• High level of organisation and attention to detail

Benefits

• Temporary Contract with Undutchables
• 28 days of holiday
• Travel cost reimbursement
• Comprehensive Health Insurance and Pension plans
• Performance-based bonus to reward success
• Desk and chair compensation for a comfortable work-from-home experience
• Lease bike plans

Application ProcedureIf you are interested in this vacancy, you can apply by clicking on the button above. By clicking on apply, you agree to our privacy commitment and terms and conditions. Your application will be sent directly to the recruiter in charge. IMPORTANT: if you are not yet registered with Undutchables we kindly ask you to do so. Your information will be handled in the strictest confidence and your CV will not be sent to a company unless you have given prior permission. Curious about how the recruitment process works within Undutchables, click here to read more.