🌟 Receptionist & Facilities Coordinator
📍 London | Office-Based
We’re proud to be partnering with a leading, fast-paced organisation to find a standout Receptionist & Facilities Manager to become the face and driving force behind their London office.
This is a fantastic opportunity for someone who thrives in a front-facing, people-focused role and loves creating a seamless, welcoming, and highly organised workplace environment.
If you’re proactive, polished, and enjoy variety—this role offers real impact and visibility across the business.
🚀 The Opportunity
As the first point of contact, you’ll play a pivotal role in shaping the day-to-day experience of employees, visitors, and stakeholders. Alongside delivering exceptional front-of-house service, you’ll take ownership of office operations, ensuring everything runs smoothly behind the scenes.
🧩 Key Responsibilities
Front of House & Experience
- Deliver a warm, professional welcome to all visitors and guests
- Manage the London office switchboard effectively
- Coordinate meeting rooms, including booking, set-up, refreshments, and video conferencing
Facilities & Office Management
- Act as the main point of contact for all office and facilities matters
- Ensure the office is well-maintained, fully stocked, and presentation-ready at all times
- Manage suppliers, maintenance requests, and security coordination
- Oversee office supplies, equipment, and kitchen provisions
Administration & Coordination
- Support travel bookings, post distribution, and wider admin duties
- Maintain internal lists (contacts, phone directories, celebrations)
- Assist with onboarding new starters including desk set-up and inductions
- Raise purchase orders and coordinate supplier payments
Health, Safety & Compliance
- Conduct monthly fire safety checks and maintain first aid supplies
- Manage office access systems (entry fobs)
- Liaise with security and external service providers
💡 About You
- Friendly, professional, and confident with a natural ability to build rapport
- Highly organised with the ability to prioritise and multitask in a busy environment
- Proactive and solutions-focused with a strong can-do attitude
- Excellent communication skills and a polished telephone manner
- Strong Microsoft Office skills
Desirable (but not essential):
- Experience in a corporate or hospitality environment
- Degree or equivalent qualification
🌈 Why Apply?
- Work in a highly visible, central role within a professional environment
- Join a business that values organisation, experience, and attention to detail
- Enjoy a varied and fast-paced position where no two days are the same
- Opportunity to further develop your career in office management and operations
👉 If you’re looking for a role where you can truly make an impact from day one, we’d love to hear from you. Apply today or get in touch to learn more.