Document Controller / Commercial Fit-Out Administrator

Job Title: Document Controller / Commercial Fit-Out Administrator
Location: IFSE Head Office, 14 Progress Business Park, Croydon, CR0 4XD
Salary: Competitive
Job type: Full time, Permanent
IFSE are a highly regarded design-led contractor delivering commercial catering design and build refurbs throughout the UK. Due to expansion, we require additional administrative assistance within our compliance team.
IFSE Group design, build and fit-out award-winning restaurants and commercial kitchen facilities for companies across the UK, from the high street brands to office and B&I food and beverage facilities. From a single piece of equipment to a full turn-key package, we treat every project with exactly the same care and efficiency, creating great results for our customers, our partners and our team.
Who we're looking for:
* Minimum 2 years' experience in an administrative role within construction/fit-out company.
* Confident using document control platforms such as Procore, Autodesk Construction Cloud, A-site, Aconex, or SharePoint
* Excellent attention to detail with a proactive and problem-solving mindset with strong organisational skills.
* Strong IT skills in MS Office applications and Adobe.
* Ability to work independently while also collaborating effectively within a team.
* Experience in compiling operating and maintenance manuals and/or Health and Safety Files for individual projects.
Role Responsibilities:
* Co-ordination with design and project management teams to gather all relevant information on projects with regard to equipment and finishes, ensuring all documents and drawings are up-to-date and accurately reflect the completed project.
* To put together operating and maintenance manuals for equipment projects, gathering all necessary information (manuals, asset lists, commissioning sheets, as-installed drawings etc to formulate the manuals in accordance with IFSE protocols and submitting to client.
* Where necessary to work with main contractors to ensure that information and manuals are uploaded onto required platforms, using templates required for the project.
* For turnkey projects to ensure that all information is fully up-to-date and correct and working with the compliance manager to produce health and safety files.
* To work with the compliance manager to prepare health and safety collateral for use on IFSE sites.
* To assist with preparation of RAMS when other team members are on annual leave, working with project management team.
What you'll receive:
* A competitive salary
* Discretionary annual bonus (paid early in the financial year) which is related to the success of the company for the year
* Private Health Care (after 20 weeks service)
* Generous Company Pension (4% company contribution)
* Life Cover amounting to 4x salary (after 20 weeks service)
* Paid annual leave: 25 days + public holidays. Following the third year of service, leave increases by one day per year, up to a maximum of 30 says annual leave. Bank holidays are paid in additional to the above annual leave
Additional Information:
Work schedule of 9am to 5.30pm, Monday to Friday, with on-site parking available and the IFSE offices are within a 5 minute walk of the Waddon Marsh tram stop.
IFSE is committed to building a diverse workforce. We believe diversity in all its forms - gender, age, nationality, culture, religious beliefs and sexual orientation - enriches the workplace. It opens up opportunities for people to express their talent, both individually and collectively and it helps foster our ability to adapt to a changing world. As an Equal Opportunity Employer we welcome and consider applications from all qualified candidates, regardless of their background.
Overseas candidates will NOT be considered for this role. We are not sponsoring Visa's at this time, so please refrain from applying unless eligible to work in the UK.
Please click on the APPLY button to send your CV for this role.
Candidates with the experience or relevant job titles of; Administrative Support, Construction Administrator, Fit-Out Administrator, Administrator, Construction Admin, Document Administrator, Document Handler, Document Management, Document Flow and Team Administrator may also be considered for this role