SCI-MC-00170 Programme Project Controller

Functieprofiel

We are looking for a Project Project Controller (M3) to join our Modis Aerospace team, working onsite at the European Space Agency in the Netherlands. This is a temporary cover role for about 5 months.

Specific tasks to be performed:

•Participating in cost at completion exercises.
•Provision of ad hoc project control and administration support as needed.
•Utilisation of relevant local and/or Corporate management support tools at both project and programme level

General tasks to be performed:

Task 1: Programme/Project Controlling:
•Support to the planning, preparation, execution and follow-up of projects / programmes activities in terms of schedule, related procurement actions, costs including preparation of CaC as relevant, manpower including support, etc. including:
oAssisting in preparing, developing and maintaining programme level plans.
oAssisting in the definition and in maintaining related work/procurement plans and related execution and contract actions plans using local tools as applicable.
oMonitoring of the implementation of the programmes and of activities, as appropriate, and preparation of related reports and provision of management information as required.
oEvaluating the results and main achievements of the programme, elaborating related KPIs, and preparing periodic overview publications.
•In the field of resources (i.e. financial and manpower) for programme/project(s):
oAssisting in the preparation of long-term, medium term and in-year resource plans.
oMonitoring and controlling the implementation of the plans in line with resource targets, performing forecasting, identifying deviations and related recovery actions, producing related reports.
oReviewing / checking of ESA internal expenditures such as re-charges, support services and purchases for consistency with Cost–at– Completion (CAC) of industrial contracts.
oChecking commitments for consistency with budgets and ESA’s procedures and consumption of commitment ceiling and initiating related budgetary transfers as required.
•In the field of procurements and execution of contracts:
oSupport to the preparation and follow-up of the Agency’s tender actions.
oSupport to the proposal evaluations as expert for the price and schedule verification and analysis.
oSupport to the preparation of the financial contract commitment and the data entry of the milestone payment plans in the Agency’s system(s).
oContributing to the elaboration, consolidation of related procurement workplans and detailed implementation plans (e.g. Contract Action Plan baseline) and related commitment consumption, cost and disbursement profiles.
oEnsuring that above plans are properly inserted in the appropriate management tools.
oFollowing-up of the progress of the procurement actions and contracts, and keeping track of status and maintaining the current actual and forecasting in the appropriate ESA tools.
oCreating related objects in ESA-p, maintaining corresponding information in local applications as required and ensuring the correctness and coherence of related information.
oMonitoring and controlling of timely implementation of actions related to procurement and contractual matters, including monitoring of financial commitments, payment milestones and invoicing.
oSupporting industrial invoicing process and payment verification and control.
oSupporting programme inventory and export control activities, maintain relevant inventory databases

Task 5: General Management Support and Controlling:
•Support to the processes related to the main resources of the organizational entity (i.e. budgets, manpower, staffing), including planning, execution and follow-up of the activities and resources (budgets, manpower, missions, recharges) of the Business Unit.
•Support to the planning, preparation, execution and follow-up of activities and related procurement actions as relevant managed by the Business Unit and of associated progress in terms of output / schedule / resources.
•Assessment and monitoring of the status of the procurement actions (using ESA Corporate and local IT Tools) including activity progress, maintenance of payment plans, correctness of financial charging, invoicing and payment.
•Implementing all administrative actions related to procurement and contractual matters, including data entry in ESA Corporate (e.g. SAP) and local application as appropriate and monitoring of financial commitments and payment milestones, invoicing, etc.
•Maintaining up to date the related data, performing data analysis, identifying deviations w.r.t. plans/targets and production of associated reports to the responsible management and to the concerned customers.
•Assisting in the definition, preparation, implementation and maintenance of management support tools to ensure efficient execution of the related tasks.
•Liaison with Contract, Budget and Payment Officers to ensure the coherence of the internal and external administrative data.
•Contribution to the definition of new and improvement of existing related processes and tools and production of related documents.
•Support to the risk management processes (e.g. maintenance of risk register, monitoring of status of risk mitigation/reduction actions) for the Business Unit.
•Support to the inventory and asset management processes for the Business Unit, including coordination of the proper registration of inventory items and assets, valuation of assets, in accordance with applicable procedures and instructions and the use of required tools.
•Support to the maintenance of industrial return databases for the BU, periodic verification of the BU data against ESA system for consistency, monitoring and forecasting of industrial return values for the procurements of the BU with respect to agreed targets, etc.
•Support assets and inventories management (including technical databases)
•Support BU for worked time activities processes with applicable procedures and instructions and the use of the required tool.
•Support BU for travel management processes with applicable procedures and instructions and the use of the required tool

Task 6: Budget Support & Control
It covers support to the planning, monitoring and operations of the BU’s financial resources (i.e. budgets, costs and disbursement) and to ensuring the overall coherence with the BU’s activities. It includes in particular support to:
•Coordination and consolidation of long-term strategic outline of financial resources, including multi-years resource planning (LTP, MYP), establishing financial baselines for next year and maintenance of in-year plans, covering commitment ceiling, costs and disbursements, and including manpower, missions, procurements and recharges.
•Elaboration of recharge rates for the Cost Centres of the BU, controlling of their overall financial balance, contribution to the recharging process.
•Monitoring and controlling of the financial resources versus plans, identifying deviations w.r.t. plans/targets and producing related reports to the responsible management, etc.
•Performing related data analysis and performance assessment in year and multi-years, elaborating related BU and activity level KPIs, etc.
•Maintaining related master data for the BU such as WBS, Analysis/Cost Centres.
•Monitoring utilisation of commitment ceiling for BU funds and fund centres and taking necessary actions vis-à-vis Finance Department to redistribute allocations as required.
•Contributing to the overall efficiency of related processes and tools, and to coherence and quality of related data.
•Contribution to the definition of new and improvement of existing related processes and tools and production of related documents. Assisting in the definition, preparation, implementation and maintenance of management support tools to ensure efficient execution of the related tasks.
•Acting as the Directorate’s interface to the Finance Department at ESTEC and with other corporate services as appropriate; Liaison with Contract, Budget and Payment Officers to ensure the coherence of the internal and external administrative data.

Bedrijfsprofiel

We are looking for a Project Project Controller (M3) to join our Modis Aerospace team, working onsite at the European Space Agency in the Netherlands. This is a temporary cover role for about 5 months.

About ESA-ESTEC
The European Space Agency (ESA) has sites in several European countries. The European Space Research and Technology Centre (ESTEC) is the largest site and the technical heart of ESA. This nursery of European space activities is located in Noordwijk, Netherlands.
At ESTEC, about 2500 engineers, technicians and scientists work hands-on with mission design, spacecraft and space technology.

Almost all ESA projects - except launchers - are managed from ESTEC. In Noordwijk, people work on science missions, manned space missions, Earth observation, telecommunications and navigation satellites.

ESTEC provides extensive testing facilities to verify the proper operation of spacecraft, such as the Large Space Simulator (LSS), acoustic and electromagnetic testing bays, multi-axis vibration tables and the ESA Propulsion Laboratory (EPL).

Functie-eisen
To successfully perform the above mentioned tasks, the following background / experience is required:

•Masters in Engineering or equivalent or MBA or equivalent University degree from a recognised Institution of secondary studies or equivalent qualification in Business Administration, with relevant experience.
•Good interpersonal skills and ability to communicate and cooperate with a wide range of staff internally and externally.
•Proficient in the English language, both written and spoken, knowledge of another official ESA language is an asset.
•Experience in controlling and/or management of activities and resources in aerospace industry. For some tasks knowledge of Finance/Accounting may be required.
•Highly proficient in the use of modern activities and resource management support tools/databases of standard office automation support software packages including in particular advance usage of Excel (Ms-Office and in particular advanced use of Excel).
•Experience as user of SAP and in particular ECC and SRM modules and familiarity with relevant ESA corporate applications e.g. ESA-p) is an asset.
•Ability to rapidly understand and adapt to ESA specific context and environment including ESA corporate IT applications. Past experience with ESA in relevant activities is an asset.

Please send your CV to recruitmentaerospace@modis.com before 11/09/2019

Vaardigheden

Scholing: WO

Over de werkgever

We are looking for a Project Project Controller (M3) to join our Modis Aerospace team, working onsite at the European Space Agency in the Netherlands. This is a temporary cover role for about 5 months.

About ESA-ESTEC
The European Space Agency (ESA) has sites in several European countries. The European Space Research and Technology Centre (ESTEC) is the largest site and the technical heart of ESA. This nursery of European space activities is located in Noordwijk, Netherlands.
At ESTEC, about 2500 engineers, technicians and scientists work hands-on with mission design, spacecraft and space technology.

Almost all ESA projects - except launchers - are managed from ESTEC. In Noordwijk, people work on science missions, manned space missions, Earth observation, telecommunications and navigation satellites.

ESTEC provides extensive testing facilities to verify the proper operation of spacecraft, such as the Large Space Simulator (LSS), acoustic and electromagnetic testing bays, multi-axis vibration tables and the ESA Propulsion Laboratory (EPL).

Uren per week: 40

Contract: tijdelijk

Solliciteer
Of solliciteer later

Modis

Rob Thijssen
Modis

Telefoon 040-7999010 | E-mail TechnologyAerospace@ajilon.nl