Teamleader Purchase to Pay (P2P) FSCC

Independent Recruiters -  Amsterdam

Functie omschrijving

Within the Shared Service organization and reporting to the Senior Manager Purchase to Pay (P2P) Europe, the mission of the Team Leader Finance - P2P is to ensure the accuracy, reliability and integrity of the Purchase to Pay processes and related accounts. Within this mission is the responsibility to establish and implement an effective system of internal controls and to ensure compliance with policies and procedures and any applicable laws and regulations. The incumbent must also support the needs of the business by providing analysis and insight into P2P related financial trends as well risks and opportunities that may have an impact on financial and operational performance. Finally, the expectation of this role is to work with the business and other functions within the Finance organization as well as stakeholders in the P2P process to identify opportunities to improve the process and to manage cost.


The Team Leader Finance - P2P performs advanced-level and managerial responsibilities as required to support the needs of the business. These responsibilities include but are not limited to the following. Note that responsibilities may be added or removed as deemed necessary.

Shared Services 



  • Creates a Shared Service mindset within the department 
  • Delivers a continuous process improvement focus (Lean thinking) 
  • People management

Accounts Payable



  • Ownership on AP, T&E and Cash processes 
  • Overseeing the end to end P2P process across all customer areas 
  • Liaise with relevant parties (buyers, requestors and suppliers, etc.) to resolve critical invoice discrepancies. 
  • Oversee system automation and efficiency projects and ensure compliance and uniformity of all processes 
  • Support preparation and review AP monthly management and KPI reporting. 
  • Perform regular analysis of transactions to proactively identify any issues and trends 
  • Relentless commitment to standardization and optimization of processes; drive process improvement to deliver top quartile cost, cycle time, and quality performance; perform to service level agreements (SLA’s) developed for key customers 
  • Ensures all transactions are in compliance with US and local GAAP and are posted in a timely manner 
  • Maintains documentation to support account balances in a manner that facilitates the efficient review and audit of books and records 
  • Ensures an accurate and timely monthly, quarterly and year end close 
  • Work with Accounting and Reporting to provide necessary information required to estimate accruals and collaborates with the other finance teams to support overall goals and objectives 
  • Work closely with staff to resolve problems that arise on a day-to-day basis 
  • Works with the internal and external stakeholders to ensure a clean audits 
  • Assist in development and implementation of new procedures and features to enhance the workflow of the department 
  • Supports internal stakeholders with special projects and workflow process improvements 
  • Prepares and completes action plans and implements those plans to enable the business to achieve its objectives
  • Corresponds with management regarding any (financial) decisions that are made 
  • Coordinates with internal and external auditors to ensure audit objectives are efficiently and effectively achieved 
  • Avoids legal challenges by understanding current and proposed legislation, enforcing accounting regulations and recommending new procedures 
  • Protects organization's value by keeping information confidential

VAT and Intrastat Accounting



  • Ensure VAT and intrastat transactions are properly accounted for and recorded 
  • Identify and communicate any issues that may indicate and increased risk to the business

Internal Controls and Compliance 



  • Ensures all core processes are documented with risk and control points clearly identified 
  • Ensures proper segregation of duties and delegated authorities are maintained and monitored 
  • Ensures an efficient and effective system of internal controls to maintain compliance with SOX 404, anti-corruption / anti-bribery laws and regulation, company policies and procedures and any other relevant laws and regulations 
  • Maintain books and records to facilitate the efficient review of transactions and financial reports 
  • Ensure regular monitoring of the effectiveness of internal controls and compliance processes 
  • Proactively identify and report any compliance issues or emerging risks and development and implement mitigation plans. This includes compliance around HCP transactions.

People Management 



  • Supervises staff to ensure all financial reporting deadlines are met 
  • Managing large teams 
  • Ensure roles and responsibilities are clearly communicated and documented 
  • Works with each direct report to establish goals and objectives for each year and monitor and advise on the progress to enhance the professional development of staff 
  • Monitors and analyzes department work to develop more efficient procedures and use of resources while maintaining a high level of accuracy 
  • Makes self available as coach / mentor in assisting direct reports to develop in their positions 
  • Ensures that relevant information is communicated to direct reports enabling them to effectively carry out their functions 
  • Delegates tasks to direct reports in line with skill, knowledge and ability and where necessary identify skill gaps and training requirements 
  • Advises staff regarding the handling of non-routine reporting transactions 
  • Provides training to new and existing staff as needed 
  • Maintain regular communications on performance and development 
  • Take necessary steps to address issues that may impact performance 
  • Handles personnel issues relating to staff conflicts, absenteeism, performance issues, etc.
  • As required, become involved in relevant personnel matters including recruitment, termination and counseling

Other Essential Duties 

The following outlines additional duties of the Team Leader Finance - P2P that ensures the financial accounting and reporting function is meeting and exceeding the needs of the business. These duties include but are not limited to the following:



  • Supports staff resource planning, organizing, and monitoring of key processes, including assisting in hiring, training, and evaluating staff, and taking effective actions to address performance matters 
  • Supports processes related to the identification and evaluation of the organization’s risk areas and provides significant input to the development annual business plans
  • Ensures critical business processes are well documented and communicated to facilitate effective and efficient execution
  • Develops and maintains productive team-oriented client, staff, and management relationships through individual contacts and group meetings
  • Pursues professional development opportunities, including external and internal training and professional association memberships, and shares information gained with co-workers.
  • Represents the function on organizational project teams, at management and board meetings, and with external organizations 
  • Performs related work as assigned by management

Education 



  • Degree in Finance/Accounting 

  • Fluent in English 

  • Familiar with USGAAP, Sarbanes Oxley Act 

  • Familiar with Oracle and Hyperion (preferable)

Experience 



  • Minimum 5+ years relevant (Accounting, Accounts Payable, Shared Service) working experience in a multinational (preferably US based) company. 

  • Should have the ability to see the ‘big picture’ and yet able to resolve day to day issues if required 

  • Has a strong knowledge of front-end AP systems and all financial processes

Competencies 



  • Proven leadership with the ability to lead large teams 

  • Shared Service experience 

  • Ability to establish and communicate priorities 

  • Ability to organize resources to achieve objectives 

  • High level of honesty, integrity, commitment and responsibility

  • Ability to manage and motivate 

  • Accustomed to working under pressure and with deadlines 

  • Able to effectively communicate at all levels of the organization 

  • Able to resolve problems and conflicts and a professional and tactful manner 

  • Able to identify and implement innovative solutions to meet business requirements
Teamleader P2P for a company that is in the process of centralizing 13 EMEA shared Service Centers into one big service center in Amsterdam. Are you an experienced peoplemanager and do you like to build on teams and processes. Please read the full jobprofile because we might be looking for you!

Contactpersoon

Vacature contactpersoon Independent Recruiters
Niels Geugjes
Amsterdam
+31651197037