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Originele vacaturetekst

Executive Assistant (HR)

Job Description

Philips is a global leader in health technology, committed to improving billions of lives worldwide and striving to make the world healthier and more sustainable through innovation. Driven by the vision of a better tomorrow.

But it’s not just what we do, it’s who we are. We are 80,000, wonderfully unique individuals, with two things in common. An unwavering sense of purpose and a relentless determination to deliver on our customers’ needs. It’s what inspires us to create meaningful solutions – the kind that make a real difference – when it matters most.

The world and our customers’ needs are changing faster than ever before and while we are proud of what we do already, we know we can do more. That’s why we need you, to help us tackle increasingly complex challenges posed by ever evolving health and well-being needs.

In this role, you have the opportunity to make life better

Executive Assistant role requires a customer / service first mindset and a trust. You will be working in a large and complex organization where substantial interests are at stake having a significant impact on Philips or a large proportion of it.

There is a team of assistants globally with which you will partner to support the organization at large. There is a variety in the activities you do and the people you meet, this requires sensitivity, integrity, trust and tact. You will make decisions and you are held responsible for these decisions afterwards. You are able to think ahead and take actions to enable decision-making processes and set priorities.

You are responsible for

  • Performs all standard supporting tasks for a department (dept. assistant) resp. executive (Exec. assistant),

  • Agenda Management, mail screen incoming and outgoing mail, processing and priorities,

  • Organizing (and hosting) meetings, events, (video) conferences, Web casts,

  • Creating draft letters/mails/ office documents/meeting minutes/ PowerPoints,

  • On-/Off boarding,

  • Develop travel plans travel arrangements (incl visa) and related expenses,

  • Remain knowledgeable of corporate policies,

  • Dealing with sensitive, complex and highly confidential information,

  • Creating Purchase orders,

  • Announcements: sending out local announcements,

  • Train and coach (lower-level) departmental assistants,

  • Interpret and communicate executive intent to other employees,

  • Serves as a contact to employees or other stakeholders inside and outside the organization,

  • Conducts various, special projects, especially involving budgets and preparations for Senior management meetings,

  • Work closely with Communications Team on Global Announcements,

  • Responsible for social events to activate team feeling.

You are a part of

You will report to the HR leader for the Personal Health Cluster and collaborate with the PH team, PH and HR leaders and other PH assistants as well as assistants in the HR organisation. You will be part of the fast moving, energized Personal Health organization.

To succeed in this role, you’ll need a customer-first attitude and the following

  • Relevant education with a minimum 5 years of work experience as an Executive / Management Assistant in a fast-paced, dynamic, international environment,

  • Excellent verbal and written communication skills in English,

  • Fluency in Dutch is preferred,

  • Has a natural assertive demeanor and strong communication, organization and planning skills; your skills in Outlook calendar and mail management are of outstanding importance,

  • Pro-active and enthusiastic person, who is willing to take initiative, knows how to set priorities under high pressure,

  • Strong work ethic and positive attitude,

  • Confident, mature, calm,

  • Problem solving – independently identify and resolve issues in a timely manner; call out when vital and look for solutions/improvement,

  • Very flexible (adapting to fluctuating workload), able to multitask and work with (tight) deadlines,

  • Good listener, empathetic with the capacity to influence,

  • Both a team and independent worker, easily connecting to others and building a network,

  • Very discrete, structured, accurate and attention to details,

  • Good humor, trust-worthy, willingness to take accountability.

In return, we offer you

A path towards your most rewarding career. Succeeding in this role in a complex environment will open many doors for your long-term career, in other areas in Philips or otherwise. We also believe that we are at our best as a company when you are at yours as a person. We offer competitive health benefits, a flexible work schedule and access to local well-being focused activities. Furthermore, Philips University is available to all employees for learning and development opportunities.

How we work at Philips
Our newly-adopted hybrid work concept fuses flexibility with collaboration to deliver great outcomes for our people and our customers. We are embracing an approach wherein we spend more time together than apart – which for full-time employees translates to an average of at least 3 days working from the office and up to 2 days from home – for our hybrid roles.
Hybrid work flexibility means people can meet the changing demands of work and home in the most balanced, productive, and healthy way.

Our hybrid working model is defined in 3 ways:
We believe in the importance of impactful collaboration: There's a certain energy when everyone’s in the same room that can heighten idea generation and creative friction needed for problem-solving.
We embrace flexibility: Choosing where, when and how to work can vary according to task and team schedules. Flexibility isn’t office or online, it means choosing the space that works best for you, your teams and our customers on a case-by-case basis.
We want to be at our best: The way we work and our workspaces are designed to support our well-being, offer career advancement opportunities, and enable us to be at our best.

Why should you join Philips?

Working at Philips is more than a job. It’s a calling to create a healthier society through meaningful work, focused on innovative, customer-first health technology solutions. Help us improve the health and well-being of billions of people, every year. Ultimately creating a career that no one could have planned for. Even you.


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