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Stichting MADE-BY Label

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  • Team administrator

    30-11-2017 00:00:00
    • 13 dagen geleden
    • Amsterdam Amsterdam NL
    • 40 uur
    • HBO
    Job profileAre you passionate about sustainability and fashion?  Do you have strong financial administration skills and do you want to put them to use for an inspiring organisation?  MADE-BY has a mission to make sustainable fashion common practice.  We recently moved our Dutch team to the Fashion For Good offices, which is the central location for MADE BY Label’s European operations.  We are looking for someone who can help to make us effective as a team. Job PurposeAs a valuable part of the team, you will provide administrative support for the global MADE-BY team including book-keeping and accounts support, day to day running of the offices in Amsterdam and London, HR administration, and making business travel arrangements.MADE-BY is formed of three legal entities in the Netherlands, the UK and Germany. We currently have fifteen employees who are located in one of our two offices (London and Amsterdam) or are home-based. Location: Amsterdam.Contract: Ideally full time office based / Initially on a fixed term contract. Potential for part time and ultimately on a permanent contractReports to: Head of OperationsDirect Reports: n/aSalary: €25 - 35,000 (depending on experience) Key Roles and Responsibilities: Bookkeeping and accounts support Bookkeeping and SAGE management for UK & NL entities including setting up supplier and customer accounts, raising sales invoices and credit notes for UK, NL & DE companies, ensuring timely payments and taking action accordingly, regularly checking status of sales invoices and chase debtors if necessaryMonthly bank reconciliation on SAGE for UK & NL accountsManagement of petty cash and team’s expensesAdministration of Clockodo, our time recording system including setting up of new codes, closing down of old codes and ensuring regular useCollation of all documents required to support ECAP and other grant reportingSupporting the audit for UK, NL & DE year end accountsUpdating pipeline & short term cash flow spreadsheets Office administration Ensuring the effective day to day administration and functioning of our two offices (London and Amsterdam) including procurement, postage, filling, scheduling internal and external meetings etc.HR administration including letters, insurances, staff attendance monitoring (annual leave, sickness etc), support with recruiting and on-boarding of new employeesActing as first point of contact for phone and email enquiries.Travel arrangements for employees business trips (incl. hotel booking, travel, visa and event’s registration) ensuring these are providing the best value.Acting as the main point of contact for IT enquiries and liaising with the external IT company on behalf of employees.Maintain up to date records of all required company information for all MADE-BY entitiesEnsuring insurances are kept up to date. Other Additional duties to support the CEO & Head of Operations when required Essential Skills:Passionate about sustainability, the fashion industry and making a difference.Excellent interpersonal and communication skills both oral and writtenHighly organised, with excellent time management and strong problem solving skills.Excellent attention to detail and ability to work within a pressured environmentProven ability to work independently and prioritise effectivelyStrong financial and numerical skillsProactive and hands on approachFluent in English – written and spoken Knowledge and Experience Required:Experience working with Microsoft Office programmes, particularly on Word and ExcelExperience of working within a commercial environment working under pressure and to deadlinesExperience working with SAGE 50 Accounts Desirable Skills, Knowledge and Experience: Previous experience of working as a Team/Office administratorCompetence in an additional European language (Dutch or German) is desirable To apply please send your CV and a cover letter describing why you would like the role to – Klik op de solliciteer-button om te solliciteren – by 15th of December 2017.  First interviews will take place at our Amsterdam office the week commencing 11th of December 2017. 

Stichting MADE-BY Label
Watersteeg 3
1012NV Amsterdam
Watersteeg 3 Amsterdam, NL

Anke van den Ban