RedPrairie Global BV

Medewerkers: 51-200
Internationaal actief: Nee
Type: Werkgever
Locatie: Eindhoven

Wie zijn wij?

Meeting expectations is for the others. Exceeding them…that’s our style.

At RedPrairie, a dynamic, global productivity solutions company, we take clients’ business challenges and go far beyond the obvious resolution. The results are always better than what clients expected, yet still within the framework of integrated, comprehensive, trustworthy responses that create real economic value. The idea of “limits” never enters the conversation.
We employ over 1,600 of the best and the brightest in a wide range of software industry and business fields. Here, your voice is heard and opportunities are opened to you so you can reach your full potential.
To provide efficient and pro-active administrative support for the human resources department and office services.

Carrièremogelijkheden

Position Summary
To provide efficient and pro-active administrative support for the human resources department and office services.

Reports To

International HR Manager
Department

HR
Essential Responsibilities / Duties

Generalist HR Administration duties:

Training Administration
- Coordination of training courses across European locations
- Responsible for issuing and filing training registration documentation
- Responsible for issuing and filing training sponsorship letters
- Responsible for issuing and filing training evaluation forms

Performance Management
- Track and report on performance management activities across European office locations
- Maintain records for all employees and upload onto the system
- Ensure all performance management forms are reviewed and signed by HR Manager
- Issue memo’s to managers and employees reminding them about deadlines (Annual Performance Reviews, Periodic Reviews)

Leave & Absence Management
- Create and issue quarterly Leave Management reports to line managers and senior management
- Highlight excessive levels of leave (Annual leave, TOIL)
- Create and issue quarterly Absence Management reports to line and senior management
Car Fleet Management
- Responsible for ensuring all drivers of leased cars and rental cars have valid driving licences
- Maintain car fleet for Eindhoven office
- Prepare and issue monthly Finance car fleet reports to Finance for US cost reporting
- Prepare and issue monthly reports to Payroll Manager to ensure employees are taxed correctly
- Responsible for ordering and maintaining fuel cards
- Invoice checking & seeking HR Manager approval

Health & Safety
- Ensure no safety hazards in public areas of offices
- Immediately report any concerns/identify safety risks to HR Manager
- Set out appropriate signage of hazards as required.
- To maintain documentation relating to the management of the building e.g.Health & Safety
- Serve as Fire Warden and assist with weekly testing & extinguisher testing and log appropriately as directed by the HR Manager.
- Work with HR Manager to establish and undertake evacuation procedures

Communications/Administration
- Issue memo’s regarding (Promotions/transfer, Joiners/Leavers, HR imitative, Recruitment Vacancies
- Raise PO’s (recruitment, training related)
- Filing for local HR team
- Maintain content on RedPortal HRHUB

Office Management/Facilities Duties:

Office Services
- Maintaining, store and order office supplies (tea, coffee, stationary)
- Managing supplier contracts (lease contract, supplier contracts)
- Ensure office and all public areas are kept clean & tidy including kitchen, cleaning fridge each Friday
- To undertake regular inspections of all the areas of the building and to monitor for maintenance requirements
- To be the first point of contact with regards to issues on site follow-up to ensure issues are resolved
Meeting room/training facilitation
- Ensure meeting/training rooms are set up appropriately
- To ensure meeting rooms are re-arranged and tidied/cleaned following each meeting/training (incl. replenishment and disposal of old flipcharts, pens etc.
Reception/Finance Admin
- To manage the switchboard
- To ensure all visitors sign in and out of the building and maintain visitor registers to be used for reporting purposes
- To process and distribute post as it arrives and to dispatch outgoing post on a daily basis
- Issue invoices to Finance on daily basis
Travel
- To book transport and accommodation for RP employees and visitors
- Responsible for arranging travel visas and associated administration
Event Management
- Arrange and co-ordinate office social Events (Christmas, Summer, Sinterklaas Childrens party

Experience / Qualifications

Minimum 1 year HR/Facilities administration related work experience, preferably within a Human Resources/Facilities Department.
Office Management/Facilities experience
Experience of working on Reception

Skills Required

Proficiency with Microsoft Office: Word, Excel, Powerpoint & Outlook

Ability to work on own initiative, prioritising workload to meet time demands
Good organisational skills
Attention to detail
Excellent telephone manner and the ability to liaise at all levels internally and externally
Good judgment with ability to escalate issues in timely manner
Focused and professional manner with a resolving and assisting approach
Ability to adapt quickly to change
Ability to learn and assimilate new information quickly and ability to apply this learning
Demonstrate confidentiality and discretion at all times
Team player
Fluent written and spoken English and Dutch.