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Are you a seasoned Executive Assistant who is ready to take on a new challenge? Amazon is seeking a skilled, motivated and customer obsessed Executive Assistant with a history of high performance to support two AWS Strategic Sales Executives in Germany. You will own driving improvements and processes for a fast growing team while also providing high impact administrative support to the leaders of AWS Strategic Sales. Our ideal candidate is organized, agile, innovative, knowledgeable and forward-thinking when it comes to ensuring smooth workplace operations. The position requires the capacity to work successfully in a team environment while keeping abreast of business objectives, standards, and related information in order to maintain a comprehensive awareness of the organization. This role demands a strong sense of urgency and the ability to work independently on assignments with sound judgment. The right candidate will have a strong sense of ownership and bias for action, be customer-service oriented and have the ability to meet tight deadlines. Having great organization skills and the ability to switch gears at a moment’s notice will ensure success. A high level of integrity and discretion in handling confidential information and professionalism in dealing with senior professionals inside and outside the company is imperative. This role requires outstanding planning, time management, and organizational skills. Superior attention to detail and the ability to meet tight deadlines and juggle multiple requests is critical. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior executives is imperative. A good sense of humor is a must, as is the ability to be flexible and change direction at a moment’s notice. The ideal candidate will have experience working in a fast-paced environment, managing multiple complex calendars, planning and organizing events of all sizes, supporting multiple leaders, and coordinating domestic and international travel. Main responsibilities (including, but not limited to): - Management of complex calendars and scheduling requirements - Track and help drive completion of key deliverables, and follow up on outstanding items - Act as a liaison for leader’s direct reports - Schedule complex and cost-effective travel (domestic and international) - Complete and file expense reports; utilizing both domestic and international currencies - Management of team space, including moves, re-configurations and new hire on-board management - Drive team logistics, including staff meeting agendas, supply ordering, and other key logistics - Organize team events within budget guidelines, and act as a resource to partner with other assistants on events - Support key annual operational planning process, business planning and performance review cycles - Close collaboration with departmental EA peers - Have fun at work and help others do the same.
Key job responsibilities
Amazon is seeking an exceptionally bright, multitasking and self-motivated individual to support Automotive Executives. This exciting role requires superior attention to detail, the ability to meet tight deadlines, great organizational skills, and the ability to juggle multiple critical requests. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior professionals inside and outside the company is important, as is a good sense of humor. The candidate will possess the ability to complete complex tasks and projects quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the total picture.
• Interacting with Board Level Assistants and equivalents on the customer side
• Manage multiple complex calendars and scheduling requirements
• Track and help drive completion of key deliverables and following up on outstanding items
• Update team organizational charts
• Manage group logistics
• Coordinate travel
• Participate in planning of events
• Work with other assistants throughout the Auto team and across the rest of the company.
A day in the life
You are the guide and path finder of your Amazon executive, to successfully build trust with our customers, being customer obsessed and delivering results. You coordinate your executives meetings (external/internal), logistics, travel as well as you partner with the executive very closely to align all activities to serve the respective team members in its unit and our customer best. You continuously challenge yourself and your executive how to become more efficient going forward.
About the team
Amazon and AWS are partnering closely with the Automotive Industry to jointly transform the industry to become more digital, solve cross industry challenges such as the Software Defined Vehicle, become more customer centric and foremost more sustainable. The highly diverse and globally spread AWS Auto team is highly committed and focussed on our customers and partners.
· High school or equivalent diploma
· 2+ years of experience assisting at the executive level - Experience with Microsoft Outlook, Word, Excel, PowerPoint, and SharePoint
· Bachelor’s degree
· Ability to think and plan ahead, delegate responsibilities appropriately, and manage time effectively
· Ability to handle confidential information with discretion, and deal with professionals inside and outside the company
· Experience with reconciling expenses, booking travel, and exercising sound judgement
· Exceptional written, verbal, and interpersonal communication skills
· Ability to work in a highly ambiguous environment
Amazon is an equal opportunities employer. We believe passionately that employing a diverse workforce is central to our success. We make recruiting decisions based on your experience and skills. We value your passion to discover, invent, simplify and build. Protecting your privacy and the security of your data is a longstanding top priority for Amazon. Please consult our Privacy Notice (https://www.amazon.jobs/en/privacy_page) to know more about how we collect, use and transfer the personal data of our candidates.